MARD/UNDP TENDER: INVITATION TO TENDER FOR LOCAL AMINISTRATION NETWORK (LAN) INSTALLATION

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INVITATION TO TENDER FOR LOCAL AMINISTRATION NETWORK (LAN) INSTALLATION

The Project “Support to the Public Administration Reform
Programme in the Ministry of Agriculture and Rural
Development ”, VIE/02/016, is now inviting companies to
submit their bid proposals to install LAN in eight
Departments of Agriculture and Rural Development located
accross Vietnam.

Relevant information and Tender Dossier are available for
collection at:

Office of Project Support to Administration Reform Programme in MARD
Room 202, B4 Building, No. 2 Ngoc Ha Str., Ba Dinh, Hanoi
Tel: 0804 3097/8 – Fax: 04 733 9117
Email: vie02016.vn@undp.org
Website: www.undp.org.vn and www.mard.gov.vn

Deadline for submission of tender is 16:30 on April 18, 2005.

Project Code/Name: VIE/02/016 ‘Support to the Public Administration
Reform in the Ministry of Agriculture and Rural Development’

National Executive Agency: Ministry of Agriculture and Rural Development

Implementing Agency: Office of the Ministry (OMARD)

Date: March 31, 2005

Project VIE/02/016 ‘Support to the Public Administration
Reform in the Ministry of Agriculture and Rural Development’
organizes an open bidding to select one qualified contractor
to Install new 8 LAN systems for 8 DARDs basing on the
detail enclosed Terms of Reference.

INVITATION LETTER

To: Interested contractors

Distinguish Company/Organization,

1. You are kindly requested to send a service delivery
proposal to the above-mentioned project. Your proposal can
create the basis for a contract between your organization
and the National Executive Agency (NEA).

2. Your proposal must be suitable with the Terms of
Reference (TOR), which clarifies requirements to be met and
is enclosed with this letter in the annex 1. This Terms of
Reference will provide the basis for preparing any contracts
arising from this requirement. This letter, in any cases,
will not be understood as a request for signing contract
with your organization.

3. A two-phase process will be applied to evaluate your
proposal: (i) evaluating technical proposal, and (ii)
evaluating financial proposal.

Technical Proposal

4. Your technical proposal should include, but not
necessarily be limited to, the following information:

a) A brief description of your firm/institution and an
outline of recent experience on projects of a similar nature
in Viet Nam. You should also provide any other information
that will facilitate our evaluation of your
company/organization’s reliability and capacity to meet our
requirements.

b) Any comments or suggestions on the TOR or on the data,
support services and facilities to be provided by the
Designated Agency.

c) Your detailed description of the manner in which your
company/organization would respond to the TOR. Include the
number of person-months in each specialization that you
consider necessary to carry out all work required.
Bar-charts should support your proposal.

d) The composition of your proposed work tasks (including
supervisory) which would be assigned to each.

e) The curriculum vitae of the professional members of
the team.

5. Technical proposals will be evaluated using the
following criteria:

a) The company/organization’s general reliability as well
as experience and capacity in the specific field of the
assignment (200/1000 Points);

b) The approach in responding to the TOR and the detailed
work plan (500/1000 points);

c) The qualifications and competence of the personnel
proposed for the assignment for a total of (300/1000
points). The personnel will be rated in accordance with:

(i) their general qualifications (100 points);

(ii) suitability for the assignment (experience) (200
points); and

6. If you consider that your company/organization does
not have all the expertise for the assignment, there is no
objection to your company/organization associating with
another company/organization to enable a full range of
expertise to be proposed. However, your company/organization
may participate in only one such joint proposal.

Financial Proposal

7. Your financial proposal must contain an overall
quotation in Vietnamese Dong for all services to be provided
and must itemize the following:

a) An all-inclusive day rate for each team member
(professional and administrative);

b) An all-inclusive amount for local travel and DSA,
if any;

c) Other costs, if any (indicating nature and
breakdown);

d) Summary of total cost for the services proposed.

Also propose a schedule of payments.

8. Please note that the cost of preparing a proposal and
of negotiating a contract, including any related travel, is
not reimbursable as a direct cost of the assignment.

Submission of Technical and Financial Proposals

9. Your proposal is divided into two ones, technical and
financial proposals. Both technical and financial proposal
shall be duplicated in 04 English and 04 Vietnamese copies
and be handed in at the same time. The technical and
financial proposal shall be in two separate envelops which
are sealed and marked clearly. These envelops must be sent
to the address indicated in point 13 bellow before 16:30
April 18, 2005. Any proposals submitted at anytime later
than the indicated deadline or insufficient to the
above-mentioned requirements, will not be evaluated.

10. You are kindly requested to keep your proposals within
30 days since the deadline. NEA will make great efforts to
select one and/or some organizations in this period.

11. It should be noted that NEA is not bound to select any
organization which have handed in the proposals. Contract
will be signed with the proposal which is understood to best
meet the requirements of the Project, of which economical
factor and effiency have been evaluated. In any cases, NEA
will not bind itself to select the organization which offers
the lowest price.

12. It is supposed that the contract to be signed, you can
be ready for implementation of the assignment on May 2,
2005.

13. Address of the Project Support Unit:

Room 202, B4 Building, Ministry of Agriculture and Rural Development
02 Ngoc Ha, Ba Dinh District, Hanoi
Tel: 0804 3097/8 - Fax: 04 7339117
Email:vie02016.vn@undp.org

14. Any enquiries concerning the above contents during your
preparation of the bidding documents should be sent in
writing to the Project at the address written in point 13.

Yours sincerely,
La Van Ly
National Project Director

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