Call for Tender: Development Cooperation Report for CD and web

Call for Tender

The United Nations Developement Programme (UNDP) in Ha Noi
is looking for a qualified IT company to develop the DCRe
and DCRi (Development Cooperation Report). Deadline for
submission of proposals is 09:00 a.m, 2 February 2004, in
the attention of:

Ms. Tran Thi Hong, Administrative Assistant.
UNDP Hanoi, Vietnam,
25-29 Phan Boi Chau, Hanoi,
Tel. (84-8) 8257495
Fax. (84-8) 8259267
Email:tran.thi.hong@undp.org

Please find attached the Request for Proposal and Terms of
Reference for this service.

Any questions on the TOR should be referred to Ms. Le Le
Lan, Programme Assistant, telephone No. 942 1495 (ext.
226).

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Request for Proposal

Dear Sirs,

1. You are requested to submit in the English language a
proposal for services in respect of the project identified
above. Your proposal could form the basis for a contract
between your company/organization and the United Nations
Development Programme (UNDP) Ha Noi, Viet Nam.

2. Your proposal should address the Terms of Reference
(TOR), attached to this letter as Annex 1, which describe
the requirements to be met. These TOR will be used in the
preparation of any contract arising out of this request.
This letter is not to be construed in any way as an offer to
contract with your company/organization.

3. A two-stage procedure will be utilized in evaluating the
proposals: 1) evaluation of technical proposals, and 2)
evaluation of financial proposals.

Technical Proposal

4. Your technical proposal should include, but not
necessarily be limited to, the following information:

a) A brief description of your firm/institution and an
outline of recent experience on projects of a similar nature
in Viet Nam. You should also provide any other information
that will facilitate our evaluation of your
company/organization's reliability and capacity to meet our
requirements.

b) Any comments or suggestions on the TOR or on the data,
support services and facilities to be provided by UNDP Viet
Nam.

c) Your detailed description of the manner in which your
company/organization would respond to the TOR. Include the
number of person-months in each specialization that you
consider necessary to carry out all work required.
Bar-charts should support your proposal.

d) The composition of your proposed and the work tasks
(including supervisory) which would be assigned to each.

e) The curriculum vitae of the professional members of
the team.

5. Technical proposals will be evaluated using the
following criteria:

a) the company/organization's general reliability as well
as experience and capacity in the specific field of the
assignment (200 points);

b) the approach in responding to the TOR and the detailed
work plan (400 points);

c) the qualifications and competence of the personnel
proposed for the assignment for a total of (400 points).
The personnel will be rated in accordance with:

(i) their general qualifications (150 points);

(ii) suitability for the assignment (250 points)

6. If you consider that your company/organization does
not have all the expertise for the assignment, there is no
objection to your company/organization associating with
another company/organization to enable a full range of
expertise to be proposed. However, your
company/organization may participate in only one such joint
proposal.

Financial Proposal

7. Your financial proposal must contain an overall
quotation in Vietnamese dong for all services to be provided
and must itemize the following:

a) An all-inclusive day rate for each team member
(professional and administrative);

b) An all-inclusive amount for local travel and DSA, if
any;

c) Other costs, if any (indicating nature and breakdown);

d) Summary of total cost for the services proposed.

Also propose a schedule of payments.

8. Please note that the cost of preparing a proposal and
of negotiating a contract, including any related travel, is
not reimbursable as a direct cost of the assignment.

Submission of Technical and Financial Proposals

9. Your proposal is to be divided into a technical and a
financial proposal, both submitted in two copies
simultaneously and in separate and sealed envelopes with the
contents of each clearly marked. It should be delivered to:
UNDP on or before 09.00 a.m, 2 February 2004. All proposals
submitted after that date or proposals not in conformity
with the requirements specified above will not be
considered.

10. Your are requested to hold your proposal valid for
60 days from the deadline for submission. UNDP will make its
best effort to select a company/organization within this
period.

11. Please note that UNDP is not bound to select any
of the companies/organizations submitting proposals. A
contract will be awarded in respect of the proposal which is
considered most responsive to the needs of the project
concerned with due consideration being given to economy and
efficiency. UNDP does not bind itself in any way to select
the company/organization offering the lowest price.

12. Assuming that a contract can be satisfactorily
concluded by 15 February 2004, the assignment is expected
to commence immediately upon signing contract.

13. Any questions on the TOR should be referred to Ms.
Le Le Lan, Programme Assistant, telephone No. 942 1495
(ext. 226). Any written reply to a particular question may
be copied to all other invited companies/organizations, at
the discretion of UNDP.

TOR FOR THE DEVELOPMENT OF DCRe AND DCRi

I. Background:

As a service to the donor community, UNDP publishes and
sends annually to donors the DCR CD-Rom (DCRe), together
with the booklet. The internet version (DCRi) is also
updated for public access.

II. Scope of work:

This year, UNDP plans to produce the web based and
searchable DCRe and put it on the web site (DCRi). Detail
work requirements are as follows:

DCRe: Produce the web-based and searchable DCRe version
with provision of 1000 copies of the CD-Rom

DCRi: Put the searchable DCRe on the UNDP website

III. Duration and deadline:

The assignment is expected to commence 15th February 2004
and must be completed by the 15th April 2004

IV. Other Requirements:

1) The interface of the web based DCRe must be user-friendly

2) The layout of the CD-Rom cover must be approved by UNDP

3) The software used needs to be compatible with the UNDP
server and agreed in advance with UNDP IT

4) The files should be certifiably clean of viruses

5) Web pages should be coded using relative links to other
pages, to better allow them to be localized on our website

6) HTML pages should not contain proprietary Microsoft
Markup since it can interfere with page formatting in
different browsers

7) The Vietnamese version should use Unicode

8) The product should address concerns of accessibility for
the disabled

9) The web pages should conform to UNDP website style

10) Web pages will be located in the website folder and
should be updatable by the UNDP Web manager (preferably in
Dream weaver)

11) The source code must be provided to IT of UNDP

12) There might be slight changes in output requirements and
the contractor must be willing to perform the work to the
satisfaction of UNDP

To facilitate co-ordination regarding the introduction of OSS SW in Vietnam

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